Archives Aide

What is an Archives Aide?

The Falkirk Community Trust archive is based within Callendar House, a World Heritage Site, in Falkirk. The archive welcomes over 700 enquiries and over 450 visits annually, including visitors from around the world. Archives Aides assist the Archivist and Archivist Assistants to manage the collections onsite and enhance service provision to the wider public. Volunteers help to provide much needed support for archives by assisting with the day-to-day running of the archive, as well as assisting with more specific projects. This role would be ideal for a part-time worker or retired person looking for a different type of volunteering role, or a student interested in either gaining insight into the daily operations of archives or acquiring experience of archive work. Work will take place with collections held in the onsite and off-site stores.

What’s in it for you?

  • Gain professional insight into the operations of archives at the World Heritage Site of Callendar House
  • Develop existing skills and gain experience of archive practices, cataloguing, object handling, digitisation, etc.
  • The potential to develop a project within archives to fulfil your university placement requirements (must be discussed and agreed with the Archivist)
  • A reference can be provided for volunteers upon request

What’s involved?

  • Team working with other volunteers, staff, and the public
  • Responding to public enquiries via email and telephone
  • Retrieving documents and other items from the archives
  • Handling material and demonstrate archives practices to customers
  • Assisting with the management of the research library
  • The Archive can have projects such as the backlog of collections catalogues and uploaded so the public can view and use the collections.

Skills, Attitude, and Experience Required

  • This role is suitable for those who are pursuing a career as an archivist.
  • Must be friendly, approachable, and willing to engage with customers of all ages
  • Ideally, you will have some knowledge/experience of archive practices, cataloguing, object handling, digitisation, etc.

Other important information

Location: Callendar House, Falkirk, FK1 1YR

Time: Commitment: 3-4 hours per week; We are flexible on the day of volunteering within Callendar House Archives opening times – the archives are open M, W-F from 10am to 4pm.

Contact: Paul Choi, Archivist
01324 503 778

Training: Training will be provided on: archives, collections handling, cataloguing, digitisation various antiquated media types, and interaction with the public. There is the opportunity for further development, depending on placement or other requirements.

Expenses: Travel expenses can be reimbursed upon request up to £2.80 as per the Volunteering Policy. Volunteers must provide receipt of travel (e.g. bus ticket).

How to apply

Please complete the online application form here.

If you require a hard copy, please contact the Volunteer Coordinator at or phone 01324 503 614.

This role is purely voluntary and this arrangement is not meant to be a legally binding one or an employment contract.

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